Why do two Tool Bag quotes differ by 20 CNY?

Answer: Amortisation plus operations. At 500 pieces the die and samples add 9.6 per bag; on 300 pieces the same 4,800 spreads thinner.

Can the 500 piece MOQ drop to 300?

Answer: With a preparation charge. Six hours of changeover on 300 pieces is 1.2 minutes per bag, billed as a flat 800 CNY.

When is the sample fee refunded?

Answer: In full past 1,000 pieces. Say whether the credit base is cumulative or per batch, since cumulative favours the buyer.

How do I verify a 28 day lead time?

Answer: Check five gates. Two samples by day 8, cutting done by day 20, sewing past halfway by day 24, inspection on day 28.

Which sampling plan applies at inspection?

Answer: AQL 2.5 for appearance, AQL 1.0 for function. Load is judged at 15 kg for 24 hours, the zip at 500 cycles.

Tool Bag Procurement: Quotes, MOQ and Lead Times

Quick answer: A Tool Bag quote has five blocks plus overhead: fabric, sewing labour, hardware, die and samples, packing and inspection. At a 500 piece minimum a 3,200 CNY die and 1,600 CNY of samples fall from 9.6 to 1.6 CNY per bag at 3,000. Plan 28 days at 500 pieces, 43 at 3,000.

What a Tool Bag Quote Is Made Of
MOQ and How Die and Sample Costs Amortise
How the Lead Time Breaks Down
Fields Your RFQ Has to Fix
Inspection and Payment Terms
FAQ

1. What a Tool Bag Quote Is Made Of

A Tool Bag quote splits into fabric, sewing labour, hardware, die and samples, packing and overhead. The first two set the price floor, and amortisation explains why one bag costs 102 at 500 pieces and 86 at 3,000.

Fabric is priced by the metre. 1680D oxford at 26 CNY per metre, used at 0.9 m with 8 percent waste, is 23.4 CNY; 210D lining adds 6.3 CNY.

Sewing runs 36 minutes per bag at 45 CNY per hour, or 27 CNY, a third of the price. Cutting this block removes an operation: no binding, single backstitch, no corner patch.

Cost block	500 pcs	3,000 pcs
Fabric and lining	29.7	28.4
Cutting and sewing	30.6	26.8
Hardware and webbing	16.9	16.2
Die and samples	9.6	1.6
Packing, inspection, overhead	15.3	13.4

The ladder gap is amortisation, not material: 8 of the 16 CNY is the die and samples.

2. MOQ and How Die and Sample Costs Amortise

The 500 piece minimum is arithmetic, not policy. Laying 6 plies and setting the die takes 2 hours, retooling a 12 machine line takes 4 hours, and six hours of preparation is 43 seconds per bag at 500 pieces.

Tool Bag: all-red moulded body closed against a deep blue backdrop, folded handle flat at centre front, one same-colour latch each side.

The die is 3,200 CNY for three cutters and belongs to the buyer; samples cost 1,600 CNY for 2 pieces and are credited past 1,000 pieces. Repeats pay neither.

Batch	Die and samples	Rest of price	Unit price
500	9.6	92.4	102
1,000	4.8	90.2	95
3,000	1.6	84.8	86
5,000	1.0	82.0	83

Amortisation is 9.4 percent at 500 pieces, 5.1 at 1,000 and 1.9 at 3,000. From 3,000 to 5,000 the price falls only 3.5 percent, so the argument shifts to fabric and operations.

3. How the Lead Time Breaks Down

A Tool Bag lead time has five stages: sampling 8 days, confirmation and material 12, cutting 2, sewing 4, inspection 2. That is 28 days at 500. Ask for a date without the breakdown and the answer covers sewing alone.

Sewing is checkable: 500 bags at 36 minutes is 300 labour hours; 12 machines give 96 hours a day, so 3.1 days. At 3,000 bags the load is 19 days, delivery 43; a 20 day request needs a second shift at 1.5 times the rate.

4. Fields Your RFQ Has to Fix

Four groups carry the RFQ: structure and size, fabric and colour, hardware and marking, volume and delivery. Anything left open returns as a priced change order.

Tool Bag: red lid on black body, two black plastic draw latches at the front, folded handle sunk in a long lid recess.

Ten fields settle it: size within 3 mm, weight cap, fabric and grammage, colour code, lining layers, zip and buckle type, marking colours, a carton of 20 bags at 18.6 kg, annual volume, delivery term. Each extra colour adds 0.8 CNY.

5. Inspection and Payment Terms

Payment hangs on four stages: 30 percent deposit, 30 on sample approval, 30 before shipment, 10 after 60 days. Appearance is sampled at AQL 2.5, function at AQL 1.0.

Check	Method	Pass mark
Appearance	AQL 2.5	No skipped stitch or stain
Zip	500 cycles	No jamming, no lost teeth
Load	15 kg, 24 hours	Seams stay closed
Stitch pitch	3 points per bag	3.0 mm, tolerance 0.3 mm

Three clauses close the contract: the die stays with the buyer, repeats carry no die charge, and repeat prices may not rise more than 5 percent.

Conclusion

Procurement turns on separating one time spend from repeat spend. The die and samples are paid once, labour does not fall in step with volume, and fabric discount appears only past 3,000 pieces. Put the amortisation base, the credit terms and the five gates into the contract. A buyer who reads the amortisation curve gets the better long run price on a Tool Bag order.

This article discusses only the container (case body) side of specifications and design intent, and does not cover any handling, loading or use of the contents.